Rauxa is looking for an Account Coordinator for our Orange County office!

The Account Coordinator (AC) is responsible for supporting one or more account teams across planning and execution of assigned projects. The AC is responsible for organizing project documentation, responding to client requests, and distributing information to internal resources as needed. The ideal candidate will have outstanding project management skills, the desire to learn in a fast paced environment, and the ability to build great personal and professional relationships.

• Assists the Account Service team in the management and delivery of a wide variety of project types (interactive, direct mail, strategy, etc.)
• Develops detailed schedules and budgets for all projects
• Writes and distributes meeting notes to team members and clients
• Tracks schedules and budgets to ensure that requirements and project deliverable dates are clearly communicated, understood and executed upon
• Maintains key project information, including creative status, schedule progress, employee work assignments and other information in identified Rauxa tools
• Works with other agency departments (creative, strategy, production, etc.) to estimate project costs and prepare client quotes
• Schedules and facilitates project-related team meetings
• Routes key project documents including schedules, briefs, creative rounds, job matrices or other documents to internal staff
• Follows Rauxa project management methodologies and procedures
• Maintains organized client records including client approvals, creative rounds, schedules, quotes, briefs and any other critical project documentation
• Generates postage invoice requests and releases and coordinates postage payment to vendors; reconciles postage accounts
• Collects department billings upon completion of project and submits final billing documents in the cost folder to Accounting for client invoicing
• Assist with general office management duties (e.g., shipping requests, greeting visitors)

• A self-starter with proven leadership ability and initiative
• Excellent organizational skills, including attention to precise details
• Project management experience
• Strong multitasking skills and ability to work in a fast-paced environment
• Excellent written and verbal communication skills
• General presentation skills
• Ability to connect quickly with clients & team members to build lasting relationships
• Knowledge of digital or print marketing process flows a plus

Knowledge/Experience

• Bachelor’s degree or equivalent relevant experience required
• Prior relevant experience in an internship role at an advertising or digital agency or up to 1 year supporting projects in a marketing environment.