• Administrative Assistant

    Job Location US-NY-New York
    Job ID
  • Overview

    Ruaxa is seeking an Administrative Assistant who will be central to the Head, Heart and Hustle of Rauxa. You will be a resourceful, forward thinking and committed team player who can help support everyone from C-level Executives to visitors, to employees. You will have mastered the art of relationship building with pure finesse and love all things people! 


    What you'll do:

    • Greet visitors in a friendly and professional manner
    • Answer telephone calls promptly and courteously
    • Provide administrative support to the Executive and Senior leaders of the agency such as: calendar management, completing timesheets, managing expenses and making travel arrangements
    • Order department lunches, make restaurant reservations, book conference rooms, coordinate travel, make car service arrangements, run errands and handle all ad hoc requests
    • Ensure reception area and common areas are neat and presentable
    • Purchase general supplies and stock kitchen, assist in Beer Cart Fridays and support RauxaRocks program
    • Request ID badges for all new hires, activate and deactivate key fobs 
    • Handle requests for maintenance by reporting all problems to the Facilities Coordinator or Facilities Manager 
    • Coordinate all conference room scheduling, including audio visual and video conferencing needs for the New York office
    • Receive and sort incoming mail, distribute mail to employee mailboxes, log outgoing express envelopes and arrange courier services
    • Coordinate with Account Services staff for substituting during any absence

    Who you are:

    • You have a BA/BS degree or prior administrative or client/customer service experience. Marketing or advertising/digital agency environment is preferred
    • You have the ability to convey a positive and professional image to employees, applicants, clients and the general public
    • You must have the ability to work under deadlines, manage multiple priorities, work independently, take initiative, and pay close attention to detail
    • You have the ability to receive direction and self-start
    • You have the ability to exercise administrative judgment and assume responsibility for decisions, consequences, and results
    • You demonstrate proficiency in Microsoft Office Suite
    • You have effective oral, written, communication, interpersonal and customer service skills
    • You are able to maintain a highly confidential nature in all aspects of job
    • You have the ability to work in a flexible, dynamic and fast-paced working environment


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